System and method of managing, maintaining and reporting endoscope medical devices and using device-related status data

Abstract

A system and a method of managing endoscope data are disclosed. The system receives information corresponding to endoscopes in storage, the endoscopes in usage, the endoscopes undergoing the reprocessing operation, and the endoscopes that are undergoing repair in a facility. The system captures each step in storing, usage, reprocessing, and repairing along with the identification of authorized users performing the steps. The system further captures updates made by the users upon storing, usage, reprocessing, and repairing in real-time and updates the information accordingly. The system reduces manual documentation of recording endoscopes inventory and determines how many endoscopes are currently available for operation, how many endoscopes are lying in storage, and how many endoscopes are undergoing repair or reprocessing or cleaning in real-time. Further, the system provides accountability of technicians on each step to properly document uniform and complete safety protocols.

What is claimed is: 
     
         1 . A method of managing endoscope data, the method comprising:
 receiving, by a processor, information corresponding to endoscopes in a facility, wherein the information comprises date of manufacture, type of endoscope, manufacturer, model number, and unique serial number for identifying the endoscope;   capturing, by the processor, sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes, wherein the capturing further comprises capturing information corresponding to an authorized user performing the sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes;   obtaining, by the processor, operation information indicative of problem description or required action to be taken on the endoscope while performing a sequence of steps by the authorized user;   capturing, by the processor, a status indicative of the presence of each of the endoscopes undergoing storage, reprocess, repair, or usage of the endoscope; and   updating, by the processor, the status and the information upon storing, reprocessing, repairing, or using each of the endoscopes accordingly for managing the endoscopes in the facility based on the operation information of the endoscopes.   
     
     
         2 . The method of  claim 1 , wherein the information corresponding to the endoscopes is received from an endoscope storage unit, at least one procedure unit, at least one reprocessor unit, and a repair unit with respect to storage, usage, reprocess, and repair of the endoscopes, respectively. 
     
     
         3 . The method of  claim 1 , further comprising accessing, by a user device, for obtaining status of the endoscopes undergoing reprocess, storage, repair, or usage of the endoscopes. 
     
     
         4 . The method of  claim 3 , further comprising authenticating, by the processor, the user device for accessing the status of the endoscopes. 
     
     
         5 . The method of  claim 4 , further comprising identifying, by the processor, the authorized user performing the sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes. 
     
     
         6 . The method of  claim 5 , wherein the authorized user is identified using one of facial features and biometric features of the authorized user. 
     
     
         7 . The method of  claim 6 , further comprising, by the processor, tracing the sequence of steps performed by the authorized user for checking compliance of the authorized user adhering to predefined protocols. 
     
     
         8 . The method of  claim 1 , wherein the required action to be taken on the endoscope comprises one of sending the endoscope for storage, sending the endoscope for repair, and sending the endoscope for reprocessing. 
     
     
         9 . A system for managing endoscope data, the system comprising:
 a processor;   a memory coupled to the processor, wherein the processor is configured to execute program instructions stored in the memory, to:   receive information corresponding to endoscopes in a facility, wherein the information comprises date of manufacture, type of endoscope, manufacturer, model number, and unique serial number for identifying the endoscope;
 capture sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes; 
   capture information corresponding to an authorized user to perform the sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes;
 obtain operation information indicative of problem description or required action to be taken on the endoscope while performing a sequence of steps by the authorized user; 
   capture a status indicative of the presence of each of the endoscopes undergoing reprocess, storage, repair, or usage of the endoscope; and   update the status and the information upon storing, reprocessing, repairing, or using each of the endoscopes accordingly for managing the endoscopes in the facility based on the operation information of the endoscopes.   
     
     
         10 . The system of  claim 9 , wherein the processor is configured to receive information corresponding to the endoscopes from an endoscope storage unit, at least one procedure unit, at least one reprocessor unit, and a repair unit with respect to storage, usage, reprocess, and repair of the endoscopes, respectively. 
     
     
         11 . The system of  claim 10 , wherein the processor is communicatively connected to the endoscope storage unit, the least one procedure unit, the least one reprocessor unit, and the repair unit. 
     
     
         12 . The system of  claim 9 , further comprises a user device communicatively connected to the system. 
     
     
         13 . The system of  claim 12 , wherein the user device comprises one of a mobile phone, a tablet, a laptop, a desktop computer, and a smartwatch. 
     
     
         14 . The system of  claim 12 , wherein the user device accesses the system for obtaining the status of the endoscopes undergoing storage, reprocess, repair, or usage of the endoscopes. 
     
     
         15 . The system of  claim 12 , wherein the processor is configured to execute the program instructions to authenticate the user device for accessing the status of the endoscopes. 
     
     
         16 . The system of  claim 14 , wherein the processor is configured to execute the program instructions to generate alerts upon updating the status and the information. 
     
     
         17 . The system of  claim 9 , wherein the required action to be taken on the endoscope comprises one of sending the endoscope for storage, sending the endoscope for repair, and sending the endoscope for reprocessing. 
     
     
         18 . The system of  claim 9 , wherein the processor is configured to execute the program instructions to identify the authorized user using one of facial features and biometric features, and wherein the processor traces the sequence of steps performed by the authorized user for checking compliance of the authorized user adhering to predefined protocols. 
     
     
         19 . A non-transitory computer-readable medium embodying a program executable in a computing device for managing endoscope data, the program comprising:
 a program code for receiving information corresponding to endoscopes in a facility, wherein the information comprises date of manufacture, type of endoscope, manufacturer, model number, and unique serial number for identifying the endoscope;   a program code for capturing sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes, wherein the capturing further comprises capturing information corresponding to an authorized user to perform the sequence of steps required for storing, reprocessing, repairing, or using each of the endoscopes;   a program code for obtaining operation information indicative of problem description or required action to be taken on the endoscope while performing sequence of steps by the authorized user;   a program code for capturing a status indicative of presence of each of the endoscopes undergoing storage, reprocess, repair, or usage of the endoscope; and   a program code for updating the status and the information upon storing, reprocessing, repairing, or using each of the endoscopes accordingly for managing the endoscopes in the facility based on the operation information of the endoscopes.   
     
     
         20 . The non-transitory computer-readable medium of  claim 19 , wherein the required action to be taken on the endoscope comprises one of sending the endoscope for storage, sending the endoscope for repair, and sending the endoscope for reprocessing.