System, apparatus, and method for generating secondary staffing schedules

Abstract

Disclosed herein are aspects for preparing a staffing schedule report for secondary education campuses of a school district, including a method for preparing a staffing schedule report for secondary education campuses of a school district. In one example, the method includes: (1) receiving data for the secondary campuses of the school district from at least one external source, (2) preparing a staffing schedule report for the secondary education campuses in the school district using the received data and an analysis of staffing requirements for each of the secondary education campuses based on the received data, and (3) generating the staffing schedule report as a visual display that presents a column, based on the analysis, denoting whether a department of the campuses is understaffed, overstaffed, or no indication of a understaffed/overstaffed condition.

1 . A staff scheduler for generating staffing schedules for secondary education campuses in a school district, comprising:
 at least one interface for receiving a plurality of inputs from at least one external computing device, wherein the plurality of inputs includes at least courses requested by students at each of the campuses, current teachers available in the district, qualifications of the current teachers, campus facility information, which courses may be shared at multiple of the campuses, and which staff may be shared by multiple of the campuses; and   a processor configured to generate a series of input prompts and decisions based on the plurality of inputs and generate a staffing schedule report that includes an analysis of staffing requirements for each of the secondary education campuses based on the plurality of inputs and the decisions;   wherein the processor generates the staffing schedule report as a visual display that presents a column, based on the analysis, denoting whether a department of the campuses is understaffed, overstaffed, or no indication of a understaffed/overstaffed condition.   
     
     
         2 . The staff scheduler according to  claim 1 , wherein the external computing device is at least one user interface, the at least one user interface receiving data from a user in the school district. 
     
     
         3 . The staff scheduler according to  claim 1 , wherein the staffing schedule report further includes at least a number of scheduled course sections, a number of teacher sections by course, and an analysis regarding whether each course is under staffed, over staffed, or has a correct amount of staff. 
     
     
         4 . The staff scheduler according to  claim 3 , wherein the courses are grouped by departments. 
     
     
         5 . The staff scheduler according to  claim 3 , wherein the courses are grouped by category. 
     
     
         6 . The staff scheduler according to  claim 1 , wherein the facility information includes at least a list of classrooms; classroom size; room amenities, including computers, and layout; equipment resource information. 
     
     
         7 . The staff scheduler according to  claim 1 , wherein the plurality of inputs further includes state required student to teacher ratios for each course, union restrictions, and course restrictions that include one or more of grade requirements, gender restrictions, or maximum class size. 
     
     
         8 . A staff scheduling system for generating staffing schedules for secondary campuses for a school district, comprising:
 a staff scheduler configured to generate a staff schedule report; and   at least one external computing device configured to supply course and teacher data to the staff scheduler for the staff schedule;   wherein the staff scheduler includes:
 at least one interface for receiving a plurality of inputs from the at least one external computing device; and 
 a processor configured to generate a series of input prompts based at least on the course and teacher data and generate a staffing schedule report that includes an analysis of staffing requirements for the secondary campuses in the school district based on the course and teacher data and decisions, wherein the processor is configured to generate the decisions based on the course and teacher data and responses to the input prompts, 
 wherein the processor generates the staffing schedule report as a visual display for each of the secondary education campuses, wherein the visual display presents a column, based on the analysis, denoting whether a department is understaffed, overstaffed, or no indication of a understaffed/overstaffed condition. 
   
     
     
         9 . The staff scheduling system according to  claim 8 , wherein the at least one external computing device is a user interface presented as a web page that receives data from a user in the school district. 
     
     
         10 . The staff scheduling system according to  claim 8 , wherein the processor provides the analysis by:
 determining the total number of students requesting any course;   dividing the enrollment of each course by an enrollment factor to determine a quotient having an integer and reminder;   dropping the remainder from the quotient, and dividing the enrollment by the integer of the quotient to determine an average class size;   comparing the average class size with a maximum class size;   increasing the integer by one and re-dividing the enrollment by the integer when the average class size exceeds the maximum class size;   aggregating a total number of scheduled sections for each course and aggregating a number of teachers currently assigned for each course category in a department to determine a number of teacher sections for each course;   subtracting the total number of scheduled sections from the number of teacher sections; and   generating the staffing schedule report.   
     
     
         11 . The staff scheduling system according to  claim 8 , wherein the staffing schedule report further includes at least a number of scheduled course sections, a number of teacher sections by course, and an analysis regarding whether each course is under staffed, over staffed, or has a correct amount of staff. 
     
     
         12 . The staff scheduling system according to  claim 11 , wherein the courses are grouped by departments and categories. 
     
     
         13 . The staff scheduling system according to  claim 8 , wherein the facility information includes at least a list of classrooms; classroom size; room amenities, including computers, and layout; equipment resource information. 
     
     
         14 . The staff scheduling system according to  claim 8 , wherein the plurality of inputs further includes state required student to teacher ratios for each course, union restrictions, and course restrictions that include at least one of grade requirements, gender restrictions, or maximum class size. 
     
     
         15 . A method for preparing a staffing schedule report for secondary education campuses of a school district, the method comprising:
 receiving data for the secondary campuses of the school district from at least one external source, the data including at least courses requested by students at each of the campuses, current teachers available in the district, qualifications of the current teachers, campus facility information, which courses may be shared at multiple of the campuses, and which staff may be shared by multiple of the campuses;   preparing a staffing schedule report for the secondary education campuses in the school district using the received data and an analysis of staffing requirements for each of the secondary education campuses based on the received data; and   generating the staffing schedule report as a visual display that presents a column, based on the analysis, denoting whether a department of the campuses is understaffed, overstaffed, or no indication of a understaffed/overstaffed condition.   
     
     
         16 . The method for preparing a staffing schedule report according to  claim 15 , wherein the at least one external source is at least one user interface that receives data from a user in the school district. 
     
     
         17 . The method for preparing a staffing schedule report according to  claim 15 , wherein the staffing schedule report further includes at least a number of scheduled course sections, a number of teacher sections by course, and an analysis regarding whether each course is under staffed, over staffed, or has a correct amount of staff. 
     
     
         18 . The method for preparing a staffing schedule report according to  claim 17 , wherein the courses are grouped by departments. 
     
     
         19 . The method for preparing a staffing schedule report according to  claim 17 , wherein the courses are grouped by categories. 
     
     
         20 . The method for preparing a staffing schedule report according to  claim 17 , wherein the data for the secondary campuses of the school district further includes a combination selected from: a list of classrooms, classroom size, room amenities that include computers and layout, equipment resource information, state required student to teacher ratios for each course, union restrictions, and course restrictions.