System and Method of Financial Reconciliation and Attribution for Businesses and Organizations

Abstract

Provided is a disbursement tracking system for organizations, government entities and the like. The system is a financial accounting platform that facilitates disbursement of funds to specific recipients within an organization and performs error checking to ensure that only the addressee takes control of the funds. This is accomplished through the creation of an address label which is affixed to the disbursement in the form of a concatenated bit pattern in a funds file, or a separate disbursement record file containing relevant identifying information. Address label information will include a sender identifier, an address identifier, a disbursement amount, and optionally an optional reference number associated with an allocation or budget proposal. When the disbursement is received by a department or project manager, the system checks the address label against the department's identifier for a match. A correct match results in attribution of the funds to the recipient's available funds total.

I claim: 
     
         1 ) A disbursement tracking system for organizations, comprising:
 a server;   one or more client workstations;   a network;   a software platform operating on said server and said one or more client computers and communicating therebetween over said network, wherein said software platform comprises comprising an administrator interface and one or more client interfaces, at least one database containing budget and transaction information;   a plurality of unique identifiers associated with departments of an organization;   said software platform uses said identifiers to assign a sender and addressee to a disbursal communication transmitted over said network, and wherein said software platform uses said identifiers to confirm delivery of said disbursal communication to an intended recipient.   
     
     
         2 ) The system of  claim 1 , wherein said disbursal communication contains information comprising a sender identifier, an addressee identifier, and a disbursal amount. 
     
     
         3 ) The system of  claim 2 , wherein said disbursal communication further comprises a budget proposal reference identifier. 
     
     
         4 ) The system of  claim 1 , wherein confirmed delivery results in an increased available funds balance associated with recipient's identifier. 
     
     
         5 ) The system of  claim 1 , wherein said client interface receives input regarding expenditures by a department linked to a unique identifier. 
     
     
         6 ) The system of  claim 1 , wherein said disbursal communication can be modified after receipt to include a second addressee, and said disbursal communication can be transmitted to said second addressee. 
     
     
         7 ) The system of  claim 1 , wherein delivery confirmations are added to said one or more databases, creating a disbursement history. 
     
     
         8 ) The system of  claim 1 , wherein a failure to confirm delivery results in a failed delivery notice being transmitted to a sender.