Computer Readable Medium and Program Product For Facilitating Organization Transition and Realignment

Abstract

Computer readable medium and program product for transitioning and realigning an existing organization structure into a new organization structure, are provided. An exemplary computer readable medium includes instructions that when executed by a computer, cause the computer to perform operations including receiving activities to support major functions of a new organization structure, receiving a listing of tasks to accomplish for each of the activities and associated roles, determining a total demand on each role based on associated tasks each role is responsible for performing across associated functions, determining a number of qualified personnel having a required competency available to fulfill each of the roles, determining a skills gap in transitioning to the new organization structure, and determining a resource requirements gap for the new organization structure.

That claimed is: 
     
         1 . A computer readable medium that is readable by a computer assisting in the transition and realignment of an existing organization structure into a new organization structure, the computer readable medium comprising a set of instructions that when executed by a computer cause the computer to perform the following operations:
 receiving a plurality of activities to support major functions of a new organization structure;   receiving a listing of a plurality of tasks to accomplish for each of the plurality of activities and associated roles;   determining a total demand on each role based on associated tasks each role is responsible for performing across associated functions to thereby define an aggregate resource demand required by the new organization structure;   determining a number of qualified personnel having a required competency available to fulfill each one of the plurality of roles to thereby determine a qualified resource supply available to the new organization structure from resources employed by the existing organization structure; and   determining a skills gap in transitioning to the new organization structure responsive to the aggregate resource demand required by the new organization structure and the qualified resource supply available to the new organization structure from resources employed by the existing organization structure.   
     
     
         2 . A computer readable medium as defined in  claim 1 , wherein the operation of determining a total demand on each role comprises:
 determining a sum of products of time duration to perform each associated task and an aggregate frequency of the respective task.   
     
     
         3 . A computer readable medium as defined in  claim 2 , wherein the time duration of the tasks is determined using a matrix having matrix quantities separately identified for each type of role. 
     
     
         4 . A computer readable medium as defined in  claim 3 , wherein the operations further comprise providing an online role competency web page form including competency term input fields for a user to enter an array of competency levels in terms of provable knowledge, demonstrable skills, and exhibited behavior or attitude according to the following achievement levels: learn, use or apply, guide or educate, and innovate or shape, to provide for determining required competency for each of the plurality of roles and to identify qualified personnel resources. 
     
     
         5 . A computer readable medium as defined in  claim 1 , the operations further comprising:
 determining a resource requirement gap for the new organization structure, the resource requirement gap defined as a difference between resource requirements and qualified resource supply.   
     
     
         6 . A computer readable medium as defined in  claim 5 , wherein the operation of determining a number of qualified personnel having a required competency available to fulfill each one of the plurality of roles further comprises:
 identifying a number of organization members for each role having a predetermined competency level determined using a learn, use or apply, guide or educate, innovate or shape self-evaluation table to thereby determine the qualified resource supply.   
     
     
         7 . A computer readable medium as defined in  claim 5 , wherein the operation of determining a number of qualified personnel having a required competency available to fulfill each one of the plurality of roles further comprises:
 identifying a number of organization members for each role having a predetermined competency level and indicating an interest in the respective role to thereby determine the qualified resource supply.   
     
     
         8 . A computer readable medium as defined in  claim 7 , wherein the operation of identifying a number of organization members for each role includes identifying resource commitments for each respective organization member. 
     
     
         9 . A computer readable medium that is readable by a computer assisting in the transition and realignment of an existing organization structure of an entity undergoing organizational realignment into a new organization structure, the computer readable medium comprising a set of instructions that when executed by a computer cause the computer to perform the following operations:
 providing a plurality of organization analysis web pages associated with an organization realignment web site to capture data developed by a plurality of organization members defining process development team members and used to analyze and define functions, activities, tasks, and roles to form a new organization structure to thereby provide a repository of the data and to provide access to the data by organization member participants during transition development between an old organization structure to the new organization structure to encourage learning, promote a sense of ownership, and encourage full involvement in realigning to the new organization structure;   providing a plurality of resource determination web pages associated with an organization realignment web site to determine a qualified supply of resources available to the new organization structure and including at least one role competency self-evaluation web page form used to evaluate organization members competency in performing a plurality of roles identified to perform associated tasks supporting at least one of a plurality of activities under each respective one of a plurality of functions; and   providing one or more requirements web pages associated with the organization realignment web site to determine the following:
 a skills gap describing a difference between aggregate role-based resource demand required by the new organization structure and qualified supply of resources available to the new organization structure from resources employed by the existing organization structure, and 
 a resource gap describing a difference between personnel-based resource requirements of the new organization structure and the qualified supply of resources available to the new organization structure from resources employed by the existing organization structure. 
   
     
     
         10 . A computer readable medium as defined in  claim 9 ,
 wherein the operation of providing a plurality of organization analysis web pages includes providing a finalized task analysis input web page form to an organization member defining a process development representative to separately enter a plurality of tasks and to assign roles for each selected one of a plurality of activities of a selected one of a plurality of functions to thereby receive the finalized task list for each selected one of the plurality of activities under the selected one of the plurality of functions, the finalized task analysis input web page form having an input field providing for entry of each task associated with a selected one of the plurality of activities and an input field to associate at least one role thereto responsive to process development representative input; and   wherein the operations further comprise:
 storing each finalized list of tasks in a database accessible to an online communication network responsive to posting each respective finalized list of tasks to thereby allow multi-party access to each finalized task list, 
 storing each role for each associated task for the selected activity in the database to thereby allow multi-party access to each role, and 
 alerting online each of a preselected plurality of organization members of the posting of each finalized task list responsive to the posting of each respective finalized task list to thereby solicit comment from each of the preselected plurality of organization members. 
   
     
     
         11 . A computer readable medium as defined in  claim 10 , the operations further comprising:
 associating one or more roles with each of the plurality of tasks for each one of the plurality of activities;   providing a role responsibility level input web page form having an input field providing for entry of a required role responsibility level associated with each task and role combination, the role responsibility level indicating a role interaction required to complete each respective task; and   assigning each task and role combination a required responsibility level.   
     
     
         12 . A computer readable medium as defined in  claim 10 , the operations further comprising providing an online role complexity and time durations web page form to enter time durations for each of a plurality of categories of complexities for each task and role combination. 
     
     
         13 . A computer readable medium as defined in  claim 12 , wherein the categories of complexities for each task and role combination include categories representing the following: high complexity, medium complexity, and low complexity. 
     
     
         14 . A computer readable medium as defined in  claim 9 ,
 wherein the operation of providing a plurality of organization analysis web pages includes providing an online role competency suggestion template form to a user to separately assemble role competency suggestion data for each selected one of a plurality of roles associated with a plurality of activities under each respective one of a plurality of functions, the online role competency suggestion template form having a plurality of role competency attribute input fields adapted to receive user input data indicating role competency attributes; and   wherein the operations further comprise providing an online role competency template form to a user to assemble finalized role competency data to thereby separately develop an online role competency self-evaluation form for each selected one of the plurality of roles associated with the plurality of activities under each respective one of the plurality of functions, the online role competency template form having a plurality of role competency input fields adapted to receive user input data indicating role competency attributes.   
     
     
         15 . A computer readable medium as defined in  claim 14 ,
 wherein the plurality of input fields of the online role competency template form provide a plurality of elements editable to describe an array of competency levels representing provable knowledge, demonstrable skills, and exhibited behavior or attitude according to achievement levels representing the following: learn, use or apply, guide or educate, and innovate or shape, defining competency level self-evaluations table elements for each respective role; and   wherein the required competency level is determined by analyzing each of the plurality of roles to determine required knowledge, skill, and behavior or attitude according to the following achievement levels: learn, use or apply, guide or teach, and innovate or shape.   
     
     
         16 . A computer readable medium that is readable by a computer assisting in the transition and realignment of an existing organization structure of an entity undergoing organizational realignment into a new organization structure, the computer readable medium comprising a set of instructions that when executed by a computer cause the computer to perform the following operations:
 determining a qualified supply of resources available to each separate role of a plurality of roles according to the new organization structure responsive to data describing results of a role competency evaluation for each of a plurality of organization members to define a qualified resource supply available to each role to satisfy the new organization structure from resources employed by the existing organization structure;   determining an estimate of a number of work-units required for each role of the plurality of roles to perform tasks the respective role is responsible for performing across associated functions according to the new organization structure;   determining an average number of assignable work-units per unit of time for each of the plurality of roles;   determining a demand estimate for each role of the plurality of roles responsive to data describing the estimated number of work units required of each respective role to perform the tasks the respective role is responsible for performing across associated functions and responsive to data describing the determined average number of assignable work-units per unit of time for the respective role to determine an estimated number of units of time required for each respective role to perform the tasks the respective role is responsible for performing across associated functions to thereby determine an aggregate resource demand estimate, the aggregate resource demand estimate defining an aggregate number of resources required for the respective role to perform the tasks the respective role is responsible for performing across associated functions; and   calculating a skills gap in transitioning the existing organization structure to the new organization structure responsive to role identification data, qualified supply data, and aggregate resource demand estimate data, the skills gap defined as a difference between the aggregate resource demand required by the new organization structure and qualified resource supply available to the new organization structure from resources employed by the existing organization structure.   
     
     
         17 . A computer readable medium as defined in  claim 16 ,
 wherein the role competency evaluation is a role competency self-evaluation performed by each of the plurality of organization members utilizing a role competency self-evaluation form;   wherein the operations further comprise providing data to display the role competency self-evaluation form; and   wherein the operation of determining a qualified supply of resources includes determining a number of qualified personnel having a required competency available to fulfill each respective role for the plurality of roles.   
     
     
         18 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 providing data to display a demand estimate report form indicating a number of resources required per unit of time for each of the plurality of roles to perform assigned tasks within activities of each of a plurality of organization functions to satisfy the new organization structure for the entity undergoing the organizational realignment;   providing data to display a qualified resources report form indicating the qualified supply of resources to satisfy the new organization structure for the entity undergoing the organizational realignment; and   providing data to display skills gap analysis results to thereby enhance organization transition planning.   
     
     
         19 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 providing data to display an online activity analysis suggestion template form having a plurality of activity analysis attribute input fields;   receiving user input data indicating activity analysis attributes; and   assembling activity analysis suggestion data separately for each of a plurality of activities supporting a plurality of organization functions of the new organization structure for the entity undergoing organizational realignment.   
     
     
         20 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 providing data to display an online task template form having a task input field; and   receiving user input data indicating a task description to thereby assemble a task list separately for each selected one of a plurality of activities supporting a plurality of organization functions of the new organization structure.   
     
     
         21 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 displaying an online role responsibility level template form having a role responsibility level input field;   receiving user input data indicating a role interaction required to complete each task defining a role responsibility level;   separately assigning at least one role to each task on the task list for each selected one of a plurality of activities supporting a plurality of organization functions of the new organization responsive to user input; and   assigning a role responsibility level to each role task combination needed to complete the respective task responsive to user input.   
     
     
         22 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 providing data to display an online role competency suggestion template form having a plurality of role competency attribute input fields;   receiving user input data indicating role competency attributes to thereby assemble role competency suggestion data; and   generating an online role competency self-evaluation form separately for each selected one of a plurality of roles responsive to the competency suggestion data responsive to the role competency suggestion data.   
     
     
         23 . A computer readable medium as defined in  claim 16 , the operations further comprising:
 providing data to display an online role competency template form having a plurality of role competency input fields;   receiving user input data indicating role competency attributes received through the online role competency suggestion template form to thereby assemble finalized role competency data; and   generating an online role competency self-evaluation form separately for each selected one of the plurality of roles associated with the plurality of activities supporting each respective one of a plurality of organization functions responsive to the finalized role competency data.   
     
     
         24 . A computer readable medium that is readable by a computer assisting in the transition and realignment of an existing organization structure of an entity undergoing organizational realignment into a new organization structure, the computer readable medium comprising a set of instructions that when executed by a computer cause the computer to perform the following operations:
 receiving a plurality of activities to support major functions of a new organization structure responsive to user input;   receiving a listing of a plurality of tasks to accomplish for each of the plurality of activities and associated roles responsive to user input;   calculating a sum of products of a time duration to perform each associated task and an aggregate frequency of the respective task to determine a total demand on each respective role based on associated tasks the respective role is responsible for performing across associated functions defining an aggregate resource demand;   determining a number of qualified personnel having a required competency level and availability to fulfill the respective role to thereby determine a qualified resource supply; and   determining a skills gap in transitioning from the existing organization structure to the new organization structure responsive to role identification, the aggregate resource demand, and the qualified resource supply to thereby enhance organization transition planning.   
     
     
         25 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 providing a resource allocation input web page form having a plurality of resource commitment input fields to identify current projects and obligations for each of the plurality of organization members to thereby receive a description of availability of each of the plurality of organization members to determine and allocate required resources; and   providing a qualified resource supply template to thereby display an available qualified supply of personnel for each respective one of the plurality of roles, to thereby facilitate determining the qualified resource supply.   
     
     
         26 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 providing an online master resource allocation table for each of a plurality of organization members to thereby summarize organization member availability, the master resource allocation table including current assignment planned completion dates and projected absences; and   providing an online assignable man-hour determination form including a table having a plurality of roles identified as organization realignment participants related to a plurality of activities to thereby determine an average number of assignable hours per unit of time for each of the plurality of organization realignment participants, to thereby facilitate determining the qualified resource supply.   
     
     
         27 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 providing a demand estimate template to thereby display demand for each one of the plurality of roles within each one of the plurality of functions;   determining aggregate demand for each of the plurality of roles to thereby determine the aggregate resource demand; and   providing a demand aggregation web page form to display the aggregate demand for each one of the plurality of roles to thereby enhance resource development management.   
     
     
         28 . A computer readable medium as defined in  claim 24 , wherein the operations further comprise:
 determining the time duration of the tasks using a table or matrix having quantities separately identified for each type of role; and   for each separate one of the plurality of roles, executing the following calculation to determine a number of human resources required to satisfy demand for the respective role: R=(H/T)/D, wherein R is the total number of human resources required, H is the total number of hours time duration required by the respective role to perform each assigned task, T is the total average assignable hours per unit of time, and D is a preselected unit of time for which the assigned tasks are to be performed, to thereby determine the aggregate resource demand.   
     
     
         29 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 compiling a demand estimate for each of the plurality of roles to provide a demand estimate report form indicating a number of resources required per unit of time for each of the plurality of roles to perform assigned tasks within activities of each of the plurality of functions; and   wherein the demand estimate for each of the plurality of roles is performed responsive to an estimated number of hours required of the respective role to perform assigned tasks within activities of the plurality of functions and responsive to a determined average number of assignable hours per unit of time for the respective role to determine an estimated number of units of time required for the respective role to perform assigned tasks to thereby determine a number of resources required for the respective role to perform the assigned tasks.   
     
     
         30 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 determining a resource requirement gap for the new organization structure, the resource requirement gap defined as a difference between resource requirements and qualified resource supply, the qualified resource supply determination comprising:
 determining a number of organization members for each role having predetermined competency level data extracted from a self-evaluation table indicating competency level categories of learn, use or apply, guide or educate, innovate or shape, and 
 determining a number of organization members for each role having a predetermined competency level and indicating an interest in the respective role. 
   
     
     
         31 . A computer readable medium as defined in  claim 30 , the operations further comprising:
 forming individual transition plans for each of a plurality of organization members responsive to determined organization resource requirements determined from qualified resource supply data from the competency self-evaluation and resource availability data from a resource availability evaluation, each individual transition plan mapping each one of the plurality of organization members to a selected role or roles.   
     
     
         32 . A computer readable medium as defined in  claim 24 , the operations further comprising:
 providing a project initiation request form to facilitate assignment of accountabilities;   providing a project change request form including entry fields to request modification of a standard activity to provide for tracking and requiring explanation of revisions to project plans and timelines; and   providing a master projects inventory web page to indicate planned deliverables and identify accountable personnel for each task.   
     
     
         33 . Program product for assisting in the transition and realignment of an existing organization structure of an entity undergoing organizational realignment into a new organization structure, the program product comprising a set of instructions stored in a tangible computer readable medium that when executed by a computer, cause the computer to perform the operations of:
 receiving a plurality of activities to support major functions of a new organization structure responsive to user input;   receiving a listing of a plurality of tasks to accomplish for each of the plurality of activities and associated roles responsive to user input;   calculating a sum of products of a time duration to perform each associated task and an aggregate frequency of the respective task to determine a total demand on each respective role based on associated tasks the respective role is responsible for performing across associated functions defining an aggregate resource demand;   determining a number of qualified personnel having a required competency level and availability to fulfill the respective role to thereby determine a qualified resource supply; and   determining a skills gap in transitioning from the existing organization structure to the new organization structure responsive to role identification, the aggregate resource demand, and the qualified resource supply to thereby enhance organization transition planning.   
     
     
         34 . Program product as defined in  claim 33 , the operations further comprising:
 providing a resource allocation input web page form having a plurality of resource commitment input fields to identify current projects and obligations for each of the plurality of organization members to thereby receive a description of availability of each of the plurality of organization members to determine and allocate required resources; and   providing a qualified resource supply template to thereby display an available qualified supply of personnel for each respective one of the plurality of roles, to thereby facilitate determining the qualified resource supply.   
     
     
         35 . Program product as defined in  claim 33 , the operations further comprising:
 providing an online master resource allocation table for each of a plurality of organization members to thereby summarize organization member availability, the master resource allocation table including current assignment planned completion dates and projected absences; and   providing an online assignable man-hour determination form including a table having a plurality of roles identified as organization realignment participants related to a plurality of activities to thereby determine an average number of assignable hours per unit of time for each of the plurality of organization realignment participants, to thereby facilitate determining the qualified resource supply.   
     
     
         36 . Program product as defined in  claim 33 , the operations further comprising:
 providing a demand estimate template to thereby display demand for each one of the plurality of roles within each one of the plurality of functions;   determining aggregate demand for each of the plurality of roles to thereby determine the aggregate resource demand; and   providing a demand aggregation web page form to display the aggregate demand for each one of the plurality of roles to thereby enhance resource development management.   
     
     
         37 . Program product as defined in  claim 33 , the operations further comprising:
 determining a resource requirement gap for the new organization structure, the resource requirement gap defined as a difference between resource requirements and qualified resource supply, the qualified resource supply determination comprising:
 determining a number of organization members for each role having predetermined competency level data extracted from a self-evaluation table indicating competency level categories of learn, use or apply, guide or educate, innovate or shape, and 
 determining a number of organization members for each role having a predetermined competency level and indicating an interest in the respective role.