Method for the secure logging of correspondence and notification thereof

Abstract

Systems and methods are disclosed that create a secure electronically recorded log utilizable in the field of emergency response material spill remediation. The system can receive information regarding a spill incident, wherein the information includes an approximate location of the spill incident or a description of a material spilt, populate the secure electronically recorded log with a geolocation code associated with the spill incident, wherein the geolocation code is ascertained as a function of the approximate location of the spill incident, and communicate a notification to a Project Manager assigned to oversee remediation of the spill incident or a representative of a client that supplied the information regarding the spill incident.

What is claimed is: 
     
         1 . A method executed on a processor for creating a secure electronically recorded log, comprising:
 receiving information regarding a spill incident, wherein the information includes an approximate location of the spill incident or a description of a material spilt;   populating the secure electronically recorded log with a geolocation code associated with the spill incident, wherein the geolocation code is ascertained as a function of the approximate location of the spill incident; and   communicating a notification to a Project Manager assigned to oversee remediation of the spill incident or a representative of a client that supplied the information regarding the spill incident.   
     
     
         2 . The method of  claim 1 , further comprising utilizing a global positioning satellite technology and the approximate location of the spill incident to assign a geolocation to the spill incident. 
     
     
         3 . The method of  claim 1 , further comprising employing the geolocation code to position the spill incident on a map. 
     
     
         4 . The method of  claim 1 , the populating further comprising, as a function of the geolocation code, retrieving from a database, a name of a geographically proximate remediation specialist qualified to cleanup the spilt material in conformance with a regulatory guideline. 
     
     
         5 . The method of  claim 4 , further comprising utilizing the name of the geographically proximate remediation specialist and the geolocation code to position the name of the geographically proximate remediation specialist on a map. 
     
     
         6 . The method of  claim 1 , further comprising receiving an update from the Project Manager or the client regarding the spill incident. 
     
     
         7 . The method of  claim 6 , the receiving further comprising associating a link to a document, a file, an executive summary, a voice file, an image, or an audiovisual file. 
     
     
         8 . The method of  claim 6 , wherein the update from the Project Manager or the client is tagged with an indelible date and timestamp. 
     
     
         9 . The method of  claim 6 , wherein the update from the Project Manager or the client is tagged with an internet protocol address associated with a device from which the update was initiated. 
     
     
         10 . The method of  claim 1 , further comprising dispatching a notification to the Project Manager regarding a deficiency related to a regulatory requirement associated with the spill incident. 
     
     
         11 . The method of  claim 1 , the populating further comprising retrieving from a database a form that needs completion prior to a mandated deadline, wherein retrieval of the form is based on the geolocation code and the material spilt. 
     
     
         12 . The method of  claim 11 , the mandated deadline imposed by a federal or a state administrative body charged with overseeing cleanup of the material spilt. 
     
     
         13 . The method of  claim 12 , wherein identification of the federal or the state administrative body is a function of the geolocation code. 
     
     
         14 . The method of  claim 11 , wherein the mandated deadline is automatically populated to a calendar utilized by the Project Manager. 
     
     
         15 . The method of  claim 11 , wherein when the mandated deadline has elapsed through an omission by the Project Manager, a notification regarding the mandated deadline and the omission is communicated to the Project Manager. 
     
     
         16 . A system for creating an electronic ticket in an emergency response remediation environment, comprising:
 a processor configure to:
 elicit information regarding a spill event from a client, the information includes an approximate location of the spill event or a description of a material spilt; 
 automatically fill in a field of the electronic ticket with a geolocation code associated with the spill event, wherein the geolocation code is ascertained as a function of the approximate location of the spill event; and 
 generate and dispatch a notification to a Project Manager assigned to oversee remediation of the spill event or a representative of the client that supplied the information regarding the spill event. 
   
     
     
         17 . The system of  claim 16 , wherein the client supplies the information regarding the spill event using a device that provides a short message service (SMS). 
     
     
         18 . The system of  claim 16 , wherein the client utilizes a multimedia messaging service (MMS) to supply the information regarding the spill event. 
     
     
         19 . The system of  claim 16 , wherein the representative of the client that supplied the information regarding the spill event is associated with a notification list. 
     
     
         20 . A computer-readable medium having computer-executable instructions for performing a method comprising:
 associating a geolocation code to an electronic ticket that includes a field identifying an approximate location of a spill event or a magnitude of a material spilled in the spill event;   as a function of the geolocation code or the magnitude of the material spilled, populating the electronic ticket with regulatory deadlines mandated by statute required to remediate the spill event; and   transmitting a notification to a Project Manager assigned to oversee remediation of the spill event or a representative of a client that supplied information regarding the spill event.   
     
     
         21 . The computer-readable medium of  claim 20 , the method further comprising:
 generating reports for a client as a function of data collected by the Project Manager assigned to oversee remediation of the spill event and a client specific requirement.