Process and system for web-based evaluated receipt settlement of invoices

Abstract

A method for web-based evaluated receipt settlement of a invoice, the method comprising: generating a purchase order number for a product; shipping of the product to customer by supplier; issuing of a receipt settlement via an Internet or Intranet to the customer; determining if a shipping notice exists to receive against the receipt settlement; generating a receiver file if a shipping notice exists; determining if there is any discrepancy between the shipping notice and the quantity of the products set forth in the receiver file; determining if the receiver file should be released to accounts payable; and performing a 2-way match of the receiver file.

1 . A method for web-based evaluated receipt settlement of a invoice, said method comprising:
 generating a purchase order number for a product;   shipping of said product to customer by supplier;   issuing of a receipt settlement via an Internet or Intranet to said customer;   determining if a shipping notice exists to receive against said receipt settlement;   generating a receiver file if a shipping notice exists;   determining if there is any discrepancy between said shipping notice and the quantity of said products set forth in said receiver file;   determining if said receiver file should be released to accounts payable; and   performing a 2-way match of said receiver file.   
     
     
         2 . The method according to  claim 1 , wherein said 2-way match comprises:
 comparing said shipping notice on the receipt with the shipping notice recorded by the supplier;   if the quantity, supplier and shipping notice match, sending the receiver file to accounts payable;   if the quantity does not match, sending a notice to said supplier indicating that the quantities are different and that they must verify the received quantity; and   if the supplier does not agree with the received quantity, contacting customer to resolve quantity differences.   
     
     
         3 . The method according to  claim 1 , further comprising:
 if there is no shipping notice to receive against, manually inserting receipt data; and   generating said receiver file.   
     
     
         4 . The method according to  claim 1 , further comprising:
 if there is a discrepancy between said shipping notice and the quantity of said products set forth in said receiver file, transmitting a confirmation request to said supplier;   determining if said supplier confirms said quantity and an input price; and   if said supplier confirms said quantity and said input price, releasing said receiver file to accounts payable.   
     
     
         5 . The method according to  claim 1 , wherein said step of generating a purchase order number for a product comprises:
 logging onto a website by said supplier;   selecting a web-based evaluated receipt settlement link;   entering a desired customer; and   entering a purchase order.   
     
     
         6 . A method for generating an automated shipping notice for a product to be shipped, said method comprising:
 logging on to an automated shipping notice website;   selecting an available purchase order for said product;   inputting automated shipping notice data;   submitting said automated shipping notice data; and   confirming that said automated shipping notice has been logged into memory.