Method and apparatus for managing online and offline documents with RFID technology

Abstract

Provided are a method and an apparatus for managing online and offline documents using RFID technology. The method includes: pre-registering online and offline documents using radio frequency identification tag information stored in at least one of the online and offline documents to be output; determining whether the pre-registered online and offline documents are authorized to be output; and if it is determined that the pre-registered online and offline documents are authorized to be output, generating documents of the online and offline documents to be output and storing new radio frequency identification tag information in radio frequency identification tags attached to the documents to be output.

1 - 7 . (canceled)  
   
   
       8 . A document output apparatus receiving data of an online document to be output and radio frequency identification tag information stored in the online document data from a document management client to output the online document as an offline document, comprising: 
 a receiver receiving the data of the online document and the radio frequency identification tag information from the document management client and receiving new radio frequency identification tag information to be stored in radio frequency identification tags of a document to be output, the document being generated by a document management server, based on the radio frequency identification tag information;    a transmitter transmitting the radio frequency identification tag information to the document management server;    a printer output unit outputting an offline document based on the data of the online document and storing the new radio frequency identification tag information in radio frequency identification tags attached to the offline document; and    a controller transmitting the data of the online document and the new radio frequency identification tag information received from the receiver to the printer output unit.    
   
   
       9 . A document output apparatus extracting an offline document to be output and radio frequency identification tag information stored in the offline document to output a new offline document, comprising: 
 a copy input unit extracting data of the offline document;    a radio frequency identification tag information extractor extracting the radio frequency identification tag information stored in radio frequency identification tags of the offline document;    a transmitter transmitting the radio frequency identification tag information extracted by the radio frequency identification tag information extractor to a document management server;    a receiver receiving the radio frequency identification tag information to be stored in radio frequency identification tags of a new offline document to be output from the document management server;    a copy output unit outputting the new offline document based on the data of the offline document to be output and storing the new radio frequency identification tag information in radio frequency identification tags attached to the new offline document; and    a controller transmitting the data of the offline document received from the copy input unit and the radio frequency identification tag information received from the receiver to the copy output unit.    
   
   
       10 . A receiver document output apparatus receiving output data of a document to be output and radio frequency identification tag information from a document management server using the document transmitted from a transmitter document output apparatus to the document management server, the radio frequency identification tag information, and receiver document output apparatus information, comprising: 
 a receiver receiving the data of the document and the radio frequency identification tag information stored in the document from a document management client and receiving new radio frequency identification tag information to be stored in radio frequency identification tags of a document to be output, the document being generated by the document management server, based on the radio frequency identification information;    a transmitter transmitting the radio frequency identification tag information to the document management server;    a facsimile output unit outputting the offline document based on the data of the document and storing the new radio frequency identification tag information in radio frequency identification tags attached to the offline document; and    a controller transmitting the data of the online document and the new radio frequency identification tag information received from the receiver to the facsimile output unit.    
   
   
       11 . A method of managing online and offline documents using a document management server receiving radio frequency identification tag information stored in the online and offline documents received from a document management client and a document output apparatus to manage the online and offline documents, comprising: 
 pre-registering online and offline documents using radio frequency identification tag information stored in at least one of the online and offline documents to be output;    determining whether the pre-registered online and offline documents are authorized to be output; and    if it is determined that the pre-registered online and offline documents are authorized to be output, generating documents of the online and offline documents to be output and storing new radio frequency identification tag information in radio frequency identification tags attached to the documents to be output.    
   
   
       12 . The method of  claim 11 , wherein pre-registering the online and offline documents using the radio frequency identification tag information stored in the at least one of the online and offline documents to be output comprises: 
 setting security levels of the online and offline documents using the radio frequency identification tag information;    setting ranges in which the online and offline documents are output to determine a number of times online and offline documents are output and time limits for outputting the online and offline documents; and    setting ranges in which the online and offline documents are drained.    
   
   
       13 . The method of  claim 11 , wherein determining whether the pre-registered online and offline documents are authorized to be output comprises: 
 authenticating a user desiring to output the online and offline documents, using an encryptor; and    if the user desiring to output the online and offline documents are authenticated, authenticating access range of the online and offline documents according to the security levels using information as to the pre-registered online and offline documents.    
   
   
       14 . The method of claim  1   1 , wherein generating the documents of the online and offline documents to be output and storing the new radio frequency identification tag information in the radio frequency identification tags attached to the documents to be output comprises: 
 receiving the new radio frequency identification tag information from the document management server;    storing the new radio frequency identification tag information in the radio frequency identification tags attached to the documents to be output; and    outputting the documents to which the RFID tags are attached.    
   
   
       15 . The method of  claim 11 , further comprising: 
 managing the output documents using a radio frequency identification reader.    
   
   
       16 . The method of  claim 15 , wherein managing the output documents using the radio frequency identification reader comprises: 
 receiving the radio frequency identification tag information of the output documents using the radio frequency identification reader;    analyzing the radio frequency identification tag information to generate a radio frequency identification tag information analysis signal; and    managing history information of the output documents using the radio frequency identification tag information analysis signal.    
   
   
       17 . The method of  claim 15 , wherein managing the output documents using the radio frequency identification reader comprises: 
 receiving the radio frequency identification tag information of the output documents using the radio frequency identification reader;    analyzing the radio frequency identification tag information to generate a radio frequency identification tag information analysis signal;    determining whether the output documents comprise a document to be scraped, using the radio frequency identification tag information analysis signal; and    if it is determined that the output documents comprise the document to be scraped, checking a position of the document to be scraped to scrap the document.