Electronic information management system for abstracting and reporting document information

Abstract

An electronic information management system abstracts and reports document information. The system utilizes a computer communicating with an electronic database. An input device is operatively connected to the computer for entering document information into the database. A plurality of electronic indexing tags are provided at predetermined locations within the stored document information and cooperate with a computer program to capture and retrieve selected portions of the document information. A display device is operatively connected to the computer for displaying the selected portions of document information apart from non-selected portions of document information.

1 . An electronic information management system for abstracting and reporting contract information contained in existing executed contracts, comprising: 
 (a) an electronic database for storing contract information;    (b) a plurality of electronic indexing tags at predetermined locations within the stored contract information and operating to identify selected sections of the contract information; and    (c) a section summary comprising a customized reconstruction of the contract information in layman's terms chosen by an abstractor, said summary being prepared for an associated indexed contract section, and said summary being recorded in a field electronically linked to at least one of said indexing tags, whereby a user viewing said section summary can drill down into the stored contract information to retrieve the contract section corresponding to said at least one electronically linked indexing tag.    
   
   
       2 . An electronic information management system according to  claim 1 , wherein said database comprises a plurality of contract abstracting fields adapted for being populated by the user based on data contained in the contract information.  
   
   
       3 . An electronic information management system according to  claim 2 , wherein the contract information comprises a commercial real estate lease.  
   
   
       4 . An electronic information management system according to  claim 3 , wherein said database comprises a plurality of separate electronic records containing a corresponding plurality of commercial real estate leases stored in said database.  
   
   
       5 . An electronic information management system according to  claim 4 , wherein the data recorded in said contract abstracting fields is selected from a data group consisting of tenant identification, landlord identification, lease term dates, leased space information, landlord costs, minimum rent, recurring charges, percentage rent, non-financial, contacts, lease issues, renewal options, security deposits, late fees, and estoppels.  
   
   
       6 . An electronic information management system according to  claim 5 , and comprising means for generating a customized report of data contained in selected ones of the contract abstracting fields.  
   
   
       7 . An electronic information management system according to  claim 1 , wherein said section summary comprises a copied portion of the tagged section of contract information.  
   
   
       8 . An electronic information management system according to  claim 1 , wherein said electronic database is accessible by multiple users at the same time via a global communications network.  
   
   
       9 . An electronic information management process for abstracting and reporting contract information contained in existing executed contacts, said process comprising the steps of: 
 (a) incorporating a plurality of electronic indexing tags at predetermined locations within contract information stored in an electronic database, the indexing tags operating to identify selected sections of the contract information;    (b) preparing a section summary for an associated indexed contract section, the section summary being recorded in a field of the database, and comprising a customized reconstruction of the contract information in layman's terms chosen by an abstractor; and    (c) electronically linking the section summary field to at least one of the indexing tags, whereby a user viewing the section summary can drill down into the stored contract information to retrieve the contract section corresponding to the at least one electronically linked indexing tag.    
   
   
       10 . An electronic information management process according to  claim 9 , and comprising the step of populating a plurality of contract abstracting fields of the database based on data contained in the contract information.  
   
   
       11 . An electronic information management process according to  claim 10 , wherein the contract information comprises a commercial real estate lease.  
   
   
       12 . An electronic information management process according to  claim 11 , and comprising the step of creating a plurality of separate electronic records for a corresponding plurality of commercial real estate leases stored in the database.  
   
   
       13 . An electronic information management process according to  claim 12 , wherein the data recorded in the contract abstracting fields is selected from a data group consisting of tenant identification, landlord identification, lease term dates, leased space information, landlord costs, minimum rent, recurring charges, percentage rent, non-financial, contacts, lease issues, renewal options, security deposits, late fees, and estoppels.  
   
   
       14 . An electronic information management process according to  claim 13 , and comprising the step of generating a customized report of data contained in selected ones of the contract abstracting fields.  
   
   
       15 . An electronic information management process according to  claim 9 , and comprising the step of copying a portion of the tagged section of contract information into the section summary.  
   
   
       16 . An electronic information management process according to  claim 9 , and comprising the step of making the electronic database accessible to multiple users via a global communications network.